Google Tasks, though not immediately associated with productivity tools, is a great way to sort your tasks, manage your schedule and keep track of everything you have to do. Managing personal activities and workload can be easy with Google Tasks which allows you to manage your schedule effectively.

As it appears in Gmail, Google Calendar and Google Chat, Google Tasks helps you manage your tasks in addition to checking them. You can turn your emails into tasks, schedule reminders that repeat and organize big jobs into several smaller tasks. Moreover, since you can use widgets, voice controls and connect it to other apps, you can see and manage your to-do list anywhere.

Integrate Google Tasks with Gmail & Google Calendar

Turn Emails Into Tasks:

Create work for yourself from emails that you get.

From time to time, when reading emails, you realize that it is time to reply, contact the person again or complete a certain task. You could open the email and make a project out of the task in Google Tasks.

1. Go into your Gmail and find the three dots located at the top-right place in every email. Next, you need to pick “Add to Tasks.”
2. As a consequence, a new task is created in Google Tasks and the email’s subject becomes the title of the task.
3. You can look at the email whenever you like, since it has been added to the new email.

View Tasks in Google Calendar:

On Google Calendar, you will see tasks that come with deadlines. For this reason, you can easily identify which actions should be taken on specific days and manage your time easier.

Organize Tasks with Subtasks

Subtasks are component parts that make up a bigger project.

A subtask is a simple part of a bigger process. Instead of just writing the project report, try to divide it into steps like gathered the data, wrote an introduction and looked over the full report. So, handling the project is simpler and you are sure of the appropriate steps to take.

1. To add a subtask to your list, navigate to the Google Tasks view and choose the Add subtask button.
2. You should mark each subtask with a due date when different steps in the process must be done at distinct points.

Why It’s Helpful:

It is easier to accomplish big jobs by breaking them up into small groups. In this way, managing the project becomes simpler and you constantly monitor how it’s advancing while working on it.

Create and Manage Recurring Tasks

What Do Recurring Tasks Mean?

A task that repeats periodically is called a recurring task such as when you buy groceries every Saturday or pay rent on the first day of every month. The application is able to repeat your tasks for you, so you don’t have to remember to make a new task in the app.

• You can schedule the item to be repeated on a daily, weekly, monthly or at certain set intervals which keeps you from putting it off.

Why It’s Helpful:

Scheduling jobs you do often stops you from having to create a new task for the same job each time. It comes in handy when you have routines that require you to remember them quite often.

Add a Google Tasks Widget for Quick Access

What Is the Meaning of Widgets?

You can place a widget on your phone’s home screen and it is a small program. The Google Tasks widget makes it possible to see and edit your tasks from any page without opening the app.

• You can find Google Tasks by going to the home screen, holding on a blank space and selecting the Widgets option. If you wish, you can put the app on your home screen and also adjust its size.

Advantages of It:

Without launching the application, you can read your list of tasks with the widget. All tasks are shown at the same time and you can finish them all in one action.

Send Websites to Google Tasks for Later

Bookmark Websites as Tasks:

At times, you find sites that you would like to look at again such as an interesting article or a store. The extension gives you the option to send these websites automatically to your Google Tasks list.

1. The extension’s icon can be clicked or the web page can be right-clicked and “Send to Google Tasks” chosen.
2. After you save the webpage, you can add a reminder or pick an exact date to come back to it

Why It’s Helpful:

You can use it to store articles, lists for shopping or information for your projects conveniently. Everything you need stays stored so you won’t misplace anything.

Use TasksBoard for Advanced Task Management

What is TasksBoard?

It helps you transform your Google Tasks into a kind of kanban system resembling Trello.

• You can group tasks in columns including “To Do,” “In Progress,” and “Done,” move them with a drag-and-drop action and see at a glance which are most urgent.

You can move your task lists to Google Sheets, arrange tasks depending on their due date and establish several boards for different tasks at the same time with TaskBoard.

Why It’s Helpful:

It helps you organize tasks visually as it displays them in an easily manageable manner. People who want to get a clear view of their progress by organizing tasks prefer it.

Create Tasks Using Voice Commands

Voice-Controlled Tasks:

For quick completion, you can just say what you want Gemini to do and it will cooperate.

• Words such as “Remind me to shop for groceries tomorrow” or “Add task to finish the report by Friday” will trigger Gemini to complete the job in Google Tasks for you.

Why It’s Helpful:

You can say what to do and have your task added to the app, without needing to go to the interface first. You can add to your to-do list quickly with the help of one click.

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